What is a user access review?
A user access review is a periodic check where managers or app owners confirm that each person still needs the access they have, and remove what they don't.
Last updated 6 October 2026
How a review works
- Pick what to review: an app, a group or admin roles.
- Send each reviewer the list of people and their access.
- Each reviewer keeps or removes each item.
- Remove the access marked for removal in the real system.
- Keep the record: who decided what, and when.
Why reviews stall
Reviews often run on spreadsheets sent by email. Managers postpone them, removals are done by hand weeks later or not at all, and the evidence ends up scattered. Running reviews where managers already work, with removals done automatically, fixes most of that.
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How often should access be reviewed?
Quarterly is common for sensitive systems; some companies review less critical apps twice a year. Follow what your auditors and policies require.
Who should review access?
Usually the person's manager or the app owner: someone who knows whether the access is still needed.
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